Category: Emails

Knowing how to professionally say “this is not my job” is an important skill to have in the workplace. It can be challenging to balance taking on additional tasks while also maintaining boundaries and responsibilities. However, it’s essential to communicate effectively and respectfully when faced with requests that fall outside of your job duties. Learning…

First and foremost, a proper email ending can convey professionalism and respect. When you end an email with a clear and concise closing line, it shows that you value the recipient’s time and are committed to effective communication. A well-crafted email ending can increase your chances of receiving a response. According to a study by…

Learning how to say “no” professionally is an important skill to have in both your personal and professional life. Saying “no” can be difficult, especially when you want to avoid disappointing someone or damaging a relationship. However, it’s important to remember that saying “no” doesn’t have to be negative. In fact, saying “no” can be…

In the age of digital communication, it’s crucial to know how to craft emails replies that are both appropriate and professional. When agreeing with the sender in an email, it’s important to remain positive and encourage progression by providing additional information as needed. To help you compose the ideal response, here are five tips for…

‘As requested’ is a phrase commonly used in emails to indicate that the sender has fulfilled a request made by the recipient. It is a formal phrase that is widely accepted in English grammar and can be used in both formal and informal contexts. In formal contexts, it is often used to show respect and…

As professionals, we often find ourselves in situations where we need to communicate expectations to our colleagues or employees. One of the most common expectations that we need to communicate is that certain tasks or responsibilities are part of someone’s job. However, saying “this is part of your job” can sometimes come across as dismissive…

When it comes to written communication, especially in the business world, the choice of words can make a significant impact. One such phrase that is commonly used in emails is “Please be informed.” But what does it really mean, and how should you use it? Firstly, “Please be informed” is a polite way of informing…

When it comes to ending an email, ending an email without being rude or unprofessional crucial. The way you end an email can leave a lasting impression on the recipient and affect how they perceive you and your message. The key to ending an email without being rude is by implementing proper email etiquette and…

When you’re writing a formal letter, or speaking with a boss or superior, you’re expected to use formal speech. One expression that many use is “much appreciated”, but is it really a good thing to say in formal settings? “Much appreciated” is a phrase you shouldn’t use in formal settings. It’s considered a casual way…

When you’re writing a professional email to your boss, it’s crucial to consider the context of your message when deciding how to end it. The closing of an email can leave a lasting impression, so it’s essential to choose an appropriate sign-off that matches the tone of your message and the relationship you have with…

If you have been invited to a second or third interview, it means that the hiring team is seriously considering you for the position. Responding to this invitation is important to maintain a positive and professional impression. Here’s how you can reply to an invitation to a second or third interview: Thank the interviewer: Start…

When it comes to communicating with colleagues, clients, or customers, it’s important to be clear, concise, and professional. One common phrase that often comes up in business communication is “we are working on it.” While this phrase may seem simple, it can actually be tricky to convey the right tone and level of detail when…

In this digital age, email is the go-to form of communication for many encounters, from business to social interactions. Unfortunately, when sending an email, there can be moments when it is left unanswered. As frustrating as this can be, responding in a polite and professional manner can help ensure that you get the response you…

‘Kind regards’ is a relatively formal way to end an email. It is used to show respect for the recipient of the email, without being overly familiar. It is a good option to use when you are emailing someone you do not know very well, or when you are emailing in a professional context. This…

When it comes to communication, especially in the workplace, it’s crucial to set boundaries to ensure that you’re not overwhelmed or distracted by constant interruptions. Establishing email as your preferred contact method instead of phone calls is one great way to manage your time and avoid interruptions. By being polite, setting availability, establishing rules, and…

“It is what it is” is a phrase referring to accepting that a situation happened, and there’s nothing you can do about it. It’s a way of coping and brushing off future conversations about it, but are there other phrases you should say, and why should you say them? Instead of brushing off the situation…

Being busy is a common occurrence in our daily lives, especially in the workplace. However, it can be challenging to communicate to others that you are busy without being rude or dismissive. It’s crucial to maintain professionalism when communicating with coworkers, clients, or even friends and family. Knowing how to professionally say you are busy…

Both s “nice to talk to you” and “nice talking to you” are correct and mean pretty much the same thing. The difference is in what you are communicating and why. In other words, who you are talking to and what you want to imply. This article looks at one of the rather astonishing ways…

By understanding if the intent behind ‘how was your day?’ is a touch-based or filler question, you’ll be able to respond accurately, honestly, or vaguely, and know which response is best. Let’s take a look at some of the meanings, intents, and examples on how to respond to ‘how was your day?’ What is the…

The end of an email can be difficult to write in English because there are many options to chose from. Here are our favorite options to sign-off on a letter or an Email. Best Regards/ Best “Best regards,” or “Best,” which are professional and polite endings for business emails.These endings are appropriate for most business…

‘Kindly advise’ is often used in professional settings, such as in emails or business communication, when you need to ask for help or seek clarification from someone who is in a higher position or authority. When you use the phrase ‘kindly advise’ in a sentence, you are requesting someone to provide you with guidance, advice,…

When organizing an event, finding the right guest speaker can make or break its success. However, reaching out to potential speakers can be intimidating, especially if you are not sure how to approach them. Fortunately, email can be a great tool for this task, allowing you to reach out to speakers professionally and effectively. To…

There are many ways to say thank you for welcoming me to the team, and the choice depends on the context and level of formality. Here are some examples: Thank you for welcoming me to the team. I’m excited to be here and look forward to contributing to the group’s success. I wanted to express…

A canned email response is an automated response message sent to customers or prospective customers via email. The email response is typically a pre-written, templated message that contains information that is most often used in customer service emails. Its purpose is to streamline the customer service process and provide quick, concise, and consistent responses that…

When trying to address someone in a professional manner when a potential meeting is coming up, you might be wondering how you should properly express this to them. The grammatically correct way to express this would be to say “I look forward to meeting you” and not “I look forward to meet you.” Saying “I…

When it comes to email sign-offs, “Cheers” is a popular one, especially in informal settings. But what does it really convey to the recipient? “Cheers” is a friendly and upbeat sign-off. It can convey a sense of camaraderie and warmth between the sender and the recipient, especially if they have an established relationship or have…

Have you ever found yourself in a situation where a colleague or coworker is trying to assign you tasks or responsibilities that are not part of your job description? It can be frustrating and confusing, especially when the person is not your boss. However, it is important to handle the situation professionally and assertively. Knowing…

There are many email newsletter software platforms on the market now and Mailchimp and Substack are two of the biggest. After trying many different ones, I settled on Beehiiv as it is easy to use and that is the most important thing for me. Beehiiv was created by the founder of the newsletter “Morning Brew”.…

Sending emails is a common way to communicate professionally, whether it be with colleagues, clients, or supervisors. One aspect of email etiquette is knowing when to use certain phrases, such as “sincerely,” as an ending to an email. In this article, we will explore the appropriate situations for using “sincerely” in an email, as well…

If you need to reply to a welcome aboard message from your boss, you can use the following examples: These Examples were created by Koalachat and you can try out the software here

One of the most confusing things is knowing when and how to reply to emails; especially email confirmations for meetings. Should you even reply to these, and if so, how do you reply to a confirmation email for a meeting? You should reply to an email confirmation for a meeting because if there are any…

When you’re leaving your workplace, it’s difficult to know how to say goodbye. One way many people say is “see you soon”, but this phrase isn’t polite. So how do you say “see you soon” in formal English? “See you soon” is casual English, so to say it formally, you should say an expression like…

In today’s fast-paced world, we often find ourselves using informal language in our daily communication. However, when it comes to formal situations, it’s essential to use appropriate language. One question that often comes up is whether the phrase “Does that work for you?” is formal or not. In this blog post, we will explore this…

Handling conversations and exchanges with people in a workplace, especially with your boss, requires special consideration and tact. Saying “okay” to your manager is a great way to show respect, but you can and should say it in a polite and professional way. In this article, we will look at some tips and techniques for…

The concept of “cc” has been around for a long time, long before the advent of email. In fact, the term “carbon copy” originated in the days of typewriters, where a sheet of carbon paper was placed between two sheets of paper to create an identical copy of the original document. With the advent of…

We will use the phrase, hope to see you soon, as an expression of enthusiasm and expectation, and the phrase indicates that we are talking to someone we haven’t seen for some time, or to someone we haven’t yet met. The phrase is used to both end a conversation and to indicate a further desire…

Referring a friend can always be a bit scary because you are not sure if they work well with the company you work for.  If your friend or acquaintance has always appeared professional to you, then you shouldn’t hesitate to recommend them. It can be a win-win for your friend and for the company as…

Yes, “as per” is a phrase that is commonly used in English to mean “according to” or “in accordance with.” It is used to introduce information that is based on a particular source or reference, such as a policy, procedure, or instruction. For example: As per the company’s policy, all employees are required to wear…

The phrase “please reply at your earliest convenience” is commonly used in business communication to politely request a response from the recipient. It is often used in emails, letters, and voicemails to convey a sense of urgency without being overly demanding or impolite. The phrase “please reply at your earliest convenience” can be interpreted in…

Long weekends are a special kind of weekends that bring a lot of excitement and anticipation for many people. They are weekends that include either a Friday or a Monday that is a federal or major holiday, which means that workers get three days off instead of the usual two. Long weekends are a great…

Internet slang has taken over the world, and one of these new slang phrases is “it is what it is”. If you hear this online, or someone says it to you, it’s difficult to reply to since it’s such a broad phrase. So how do you reply to it? The best way to reply to…

When it comes to ending an email, finding the right balance between professional and friendly can be a tricky task. A professional email closing is essential to leave a lasting impression on the recipient. Adding a friendly touch can make the recipient feel valued and appreciated. Here are a few tips to help you understand…

‘Bring to Your Attention’ is a phrase used in email communication to draw someone’s attention to a particular matter. It is a polite way of informing someone about something that they may not be aware of. The phrase is often used when the sender wants to highlight an important point or issue that needs to…

When you receive a “Happy Friday” email from a colleague or a client, it’s always a good idea to respond in a professional and courteous manner. You want to acknowledge the message and return the sentiment without being too informal or casual. Here are some tips on how to respond to “Happy Friday” in a…